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Vacancy: Records and Legacy Data Manager – Centre for Longitudinal Studies


The UCL Institute of Education’s Department of Social Science is looking to recruit a Records and Legacy Data Manager to join the Centre for Longitudinal Studies (CLS).

Closing date: 03 August 2017, latest time for submissions 23:59
Interview date: TBC
Contract: Full Time, Fixed-Term
Salary: £42,304 – £49,904 per annum
Salary pro-rata for part time vacancies

A job description and person specification can be accessed on the UCL job page.


The Centre for Longitudinal Studies has responsibility for and manages four of Britain’s internationally renowned cohort studies:

  • 1958 National Child Development Study (NCDS)
    • 1970 British Cohort Study (BCS70)
    • Millennium Cohort Study (MCS)
    • Next Steps

The cohort studies follow individuals throughout their lives. They involve multiple surveys, together with other specialised forms of data collection (for example physical measurements and biological samples), and linkages to administrative records. The information collected is broad, covering areas as diverse as education, employment, and income, family and parenting, physical and mental health, and social attitudes.

The successful candidate will lead CLS’s records management and legacy data programmes.

For records management, you will take responsibility for the strategic and operational planning related to maintaining CLS records, including planning and directing the transfer of the CLS physical archive – containing historic documents and other artefacts relating to the collection of the studies –  from its current premises to a new facility. You will embed record management working practices in CLS, ensuring they are maintained and consistently applied.

For legacy data, you will take an active role in developing new legacy data projects, converting information collected in the studies from paper, microfiche, or scanned electronic records, into modern digitised formats in order for it to be used for new research. You will liaise with the scientific team within CLS and external academics to assess their feasibility, including the development of supporting systems and processes. You will be responsible for preparing documentation and supervision of staff who undertake transcription and data entry, supporting academic staff in securing funding by developing resource and costings models for projects under consideration.

This post is funded until 31 March 2020, in the first instance and is available immediately.

Key Requirements

Applicants must have a post graduate qualification in Archives and Records Management.  The post holder will have experience of records management and archiving, which will involve working with complex data and developing new data entry systems and processes.

The post holder will identify and resolve problems that impact on data entry processes, along with experience of process improvement and procedure development.

Experience of working in a University environment and an appreciation of the importance of longitudinal data and research, is not essential but would be an advantage.

Further Details

To apply for the vacancy please click on the ‘Apply Now’ button on the UCL job listing.

If you have any queries regarding the vacancy or the application process, please contact Gearoid Garvey, Senior Operations Manager, (Telephone: 0207 612 6796; Email: